Executive Committee Meeting Notes

Friday January 11, 2008

8:30 a.m., Ka Lama 102


In attendance: Pat Adams, Herman Andaya, Alexander deRoode, Kim Gray, Laura Lees for Michele Katsutani, Katie McMillan, Diane Meyer, Karen Muraoka, Clyde Sakamoto, Mona Stevenson, Alvin Tagomori, David Tamanaha


Agenda Item

Discussion Notes

Action Items

1.     Fall 2007 to Spring 2008 Persistence by Program Status – Alvin

       Faculty’s student surveys showed that approximately 90% of Fall 2007 students would return in Spring 2008.

       Spring 2008 enrollment to date = 2532

       Fall 2007 was 2981

       Retention and persistence strategies were discussed

       Need to ensure persistence of students from semester to semester.

       Need to actively address drop in retention; improve performance

       Need to find ways to obtain current phone numbers of students; coordinate information with faculty

       Need to track numbers by program majors, unclassified for next few weeks

       Alvin to report on pop-up survey in portal

       Katie to follow up on text messaging possibilities

       Could offer incentives if students complete pop-up survey

2.     Marketing report – Alvin & Katie

       Reviewed marketing activities handout


       Katie to respond to Academic Senate request for information on amount of marketing resources expended in the last two years

       Will consider using alumni for recruiting

       Making efforts to understand the best methods of recruiting emerging student population

3.     Program review schedule of reviews – Diane, Pat

       Annual and comprehensive program reviews have been completed

       Diane recruited volunteer Executive Committee members to serve on the comprehensive program review teams

       Volunteers are Alvin, TLC; Karen, HOST; David, AMT; Katie, Dental, Herman-ABRP


4.     Spring revenue budget status - David

       Discussions of deadlines and how to proceed with biennium budget priorities

       Program review requests that will affect the biennium budget are to be reviewed

       President encouraging high level collaboration efforts for financial requests

       Current revenue $1,635,337. Target is $1.7. Will look at revenue after the first day of school.


       Future meetings will focus on reviewing annual & comprehensive program review biennium budget requests

5.     Transfer student project - Karen

       Continuing to refine parameters for report; working with others who have developed necessary coding


6.     Lessons learned from fall for adjusting spring strategies

       Discussed strategies, including additional program orientations; personal contacts; peer support

       Additional strategies to be considered

       Constructive responses to surveys to be developed

       Vice Chancellors to follow up on suggestions

7.     Strategic Plan & Biennium Budget Process & Status - Clyde

       Deadlines, process, and strategies were reviewed


8.     Sustainable Living Institute of Maui - Alex

       Alex reviewed institutional status request to President McClain sent via email to Exec Committee on 1/10/08. Discussion, feedback, and suggestions resulted

       Presentation to Academic Senate is scheduled

9.     Deficit tracking & plans for spring – Vice Chancellors

       Pat reviewed Suzette’s report on reduction of deficits in instructional programs

       Vice Chancellors to continue tracking deficits

10.  Student life center - David

       Final inspection date except for Wellness Center is January 22, 2008.

       Wellness Center floor issue is still being addressed.


11.  Executive meeting format - Clyde

       Responsible persons are asked to prepare brief bullet responses and send to Chancellor’s Special Assistant Herman Andaya prior to each meeting; Herman will email to committee

       Executive Committee members are asked to study the information and data they receive prior to meetings

       Meeting times to be spent on addressing and anticipating issues