Executive Committee Meeting Notes

Monday, November 26, 2007

8:30 a.m., Ka Lama 102


In attendance: Pat Adams, Lori Govaars, Michele Katsutani, Katie McMillan, Diane Meyer, Suzette Robinson, Clyde Sakamoto,  Alvin Tagomori, David Tamanaha, Marilyn Umetsu


Agenda Item

Discussion Notes

Action Items

1.     Data Dialogue : Persistence Benchmark

       Discussed findings

       Possible drop from fall to fall due to higher cost of summer tuition

       Alvin to obtain info from Cathy Bio on financial aid implications if MCC were to go on tri-semester

       Obtain information on Seattle CC system colleges that are on the quarter system

2.     IPEDS (Integrated Postsecondary Education Data System)

       Published report results were shared, reviewed, and discussed

       System office (IRO) provides data for community colleges


3.     Meeting timeframe & participation preparation

       Will strive to keep an 8:30-10:00 a.m. timeframe for all meetings

       To be informational in context, but participation & comments encouraged

       Members should come prepared to provide informational updates

4.     Turning Point System

       Will continue to use Turning Point for feedback and evaluation of Chancellor’s Executive Committee meetings

       Three systems were purchased for Kahului campus, 1 for ECET & 2 floaters.


5.     Marketing update - Katie

       Katie provided updates on college fairs

       High interest received from Hilo; daytime hours best for attendance

       New housing was popular draw

       Counseling & Student Services compiling list of contacts for followup by counselors by interest areas

       Need two people to handle college fair groups during heavy daytime hours

       Katie to provide the recruitment schedule w/updated results

6.     Spring enrollments - Alvin

       454 spring applications received

       1477 registered (continuing & new)

       162 enrolled (paid)

       Kris Shibano still fine-tuning program to generate more accurate counts

7.     Retention - Pat

       32 faculty so far reported on students’ intentions

       88% expected to complete course

       89% expected to return next semester

       Faculty will also email students offering support for completion

       Reasons for not completing their classes reported by students taking Eric Engh’s survey included financial; family challenges; not being prepared

       Discussed how to address the preparedness issue; marketing, counseling, high school visitations

       Career counseling computer kiosks just received in student services

       Faculty still reporting information about the number of  students who will successfully complete classes and who will return in spring 2008; following up with students to offer support

       Following up on courses with high enrollments & low completion rates

       Alvin to ask S. Kameda about feedback from students on effectiveness of email contacts

       Suzette to check if TLC services increased

       Katie & Alvin to look at how to better prepare students for college

       Advertise & market the availability of the career counseling computer kiosks

8.     Kulana’ao

       Housing marketing meeting 11/27/07

       New housing to be featured at upcoming  national college fairs

       Discussion on local high school recruiting; who should visit schools and how often.

       Michele noted the increasing demand on counselors & the need for one “go to” person to coordinate activities

       Clyde & Alvin will provide update for next meeting


9.     WASC - Clyde

       WASC prepared to support the college in whichever way we decide to proceed-- with junior or senior memberships

       President wants to know how we are identifying new programs

       Maui CC researching options; questions are invited

       Michele organizing College Baccalaureate Development Committee to review criteria

       Clyde invited to January faculty senate meeting to present WASC information

10.  Budget updates - David

       Chancellors to present stocktaking reports in March 2008

       8-year budget plan to be updated

       Biennium budget preparation: need general idea by end of February 2008

       Currently $17,000 short of fall tuition target

       Reminder: $15,000 is set aside for APT increases (G-funded only).  This does not cover externally funded APT positions. 


11.  Construction updates - David

       Student Center expected to be completed 12/17/07

       Roofing on building maintenance shop to begin in February 2008

       Automotive technology roofing scheduled for summer completion

       Work on library & science buildings to begin in May 2008

       Suzette & Alvin to plan blessing for Biotech lab and student center building

12.  Spring 2008 convocation

       Convocation scheduled for 8:30-11:30 a.m. January 7, 2008; continental breakfast to be served

       Ramsey Taum, UH Director of External Relations/Community Partnerships will do a presentation of information from the Maui Energy Expo

       Suzette to identify someone to do the pule & to ask the Hawaiian Seranaders to perform again

13.  Announcements

       Herman Andaya, Special Assistant to the Chancellor starts 11/27/07; temporarily sharing office space w/Clyde