Executive Committee Meeting Notes

Friday, September 14 , 2007

8:30 a.m., Ka Lama 102

In attendance: Pat Adams, Alex de Roode, Pam Hoopii, Ekela Kaniaupio-Crozier, Liane Koga for Karen Muraoka, Cordy MacLaughlin, Katie McMillan, Diane Meyer,  Suzette Robinson, Clyde Sakamoto, Mona Stevenson, Alvin Tagomori, David Tamanaha

Guest: Jeannie Pezzoli

Attachments

Agenda Item	Discussion Notes	Action Items
1. Data Dialogue – Distance Education	▪ Jeannie reviewed & led discussion on distance education enrollments ▪ Online class enrollments doubled ▪ Cable classes limited by classroom size	▪ Banner program knowledge needed at all sites so that  enrollment in distance classes can be tracked and modified as needed to meet student demands for registration
2. Bookstore status	▪ Suzette & Clyde met with Manoa bookstore manager Randy Tanaka and Fiscal Specialist  Jennifer Sogi	▪ Jennifer Tengan and Cassandra Kam are leading the effort to improve bookstore services for our students
3. Enrollment status	▪ Alvin provided update. Currently at 3,001.  48 students who haven’t paid are being contacted ▪ David reported we’re in range of our tuition goal ▪ Discussion held on the importance of assisting students who may be in danger of dropping out of classes for various reasons	▪ Counselors calling students to offer assistance ▪ Faculty talking with students and reporting student absences and withdrawals to counselors ▪ Alvin to know definite enrollment by 9/19/07 ▪ Student services is following up on undeclared and unclassified students; to complete by 9/21/07 ▪ Suzette will identify personnel assigned to following up with students ▪ Need to do quick survey of students not showing up for classes and analyze data ▪ Everyone encouraged to inform Suzette if they notice that an instructor is not showing up for class ▪ Alvin to provide for next meeting results of how we’ve performed in terms of our “targets”
Introduction of Alex de Roode	▪ Sustainable Living Institute of Maui Director introduced
4. Civility on campus	▪ Discussion was held on professional email protocol and the impact emails can have on faculty and staff	▪ Katie will share article on email guidelines via Maui announcements ▪ Suzette to get feedback from department chairs on how they dealt with start of semester challenges ▪ Members asked to consider how to address issues discussed; discussion will continue at next meeting
5. Chancellor’s Advisory Council Report	▪ Plan to provide committee response for upcoming program opportunities ▪ Reviewed & discussed list of areas for prospective responses to community needs and opportunities.	▪ Hawaiian Studies could be developed ▪ AC / refrigeration and leadership components should also be considered ▪ Colleen will email list to executive committee members and include areas suggested. Members to continue to review & provide input
6. Akimeka, IBM	▪ Clyde shared developments and partnerships	▪ Meeting to be scheduled
7. Housing update	▪ Alvin & Clyde provided updates	▪ Clyde will keep everyone informed on progress  ▪ Updates will be sent via Maui Announcements
8. TFSF	▪ TFSF budget will be finalized soon ▪ RTRF to be distributed ▪ Concern about Spring 2008 TFSF	▪ Budget will be distributed as soon as enrollment for Fall finalized ▪ Final Annual Budget will also depend upon Spring enrollments
9. University Center Data Report	▪ Liane Koga reviewed & distributed report in Karen’s absence	▪ Karen will work with computing center on new computer programs that will provide more accurate & relevant data
10. Windmill	▪ David provided update	▪ Mayor & Planning Director being asked to meet with Maui CC in near future
11. Legislative visits	▪ 9/20/07 Rep. Kyle Yamashita – Ag, Tourism & Culture, & Economic committees requesting a meeting with Maui CC ▪ 10/10/2007 Senate Ways & Means Chair Roz Baker has requested to have the Senate Ways and Means Committee visit and tour the campus along with County Council members and the Mayor	▪ Need to prepare for reporting supplemental budget requests and point to next biennium directions
12. Science Building - David	▪ President McClain is supporting $37million for construction of the new Science building.  Consultants estimate current building cost at $54 million; plans will need to be downsized	▪ Need to consider where cost savings can occur. ▪ Meeting on 10/26/07 with design consultants ▪ Plans are to ask for increase in funding, while at the same time considering what is realistic
13. Hale Akua	▪ 7 acre Huelo property. Possible educational uses proposed for Maui CC; retreats, non-credit  classes being considered	▪ Members asked to consider possible activities
14. Radio group agreement	▪ Katie provided updates	▪ About to be concluded at the General Counsel’s level
15. HIEST Program	▪ Suzette explained program; links high schools and MCC; works towards student success and achievement in contextual learning	▪ Baldwin and Lahainaluna committed; others to be invited understanding that only 11 high schools will be selected statewide
16. ABIT upper division research area	▪ Clyde and Suzette continuing to meet with UHPA to conclude agreements	▪ Next steps to conclude faculty meetings
17. College name change	▪ “UH Maui College” is name being proposed. Chancellor’s Advisory Council is reviewing change.	▪ Proposed name change will be forwarded to John Morton soon in anticipation of meeting with WASC Sr.
18. Hawaii Tourism Authority	▪ Janet Six & Alex de Roode submitted a grant for a sustainability festival to be held on July 27-28, 2008	▪ Alex to follow up with Pacific Asian Affairs Council on support for speakers
19. BOR October meeting agenda	▪ Dental hygiene program ▪ Alex – SLIM financial plan	▪ David to obtain system fiscal template for Alex ▪ Suzette to follow up on possible instructional areas ▪ David to follow up on Palauea
21. RCUH employee access to staff development funding	▪ Discussion was held on how staff development funds are utilized and who is eligible.  It was agreed that RCUH staff can use funds	▪ Funds will also be made available to RCUH employees
22. Student Center Building	▪ Contractor requested extension to 10/12/07; used furnishing options are possible from Oahu
23. John Morton campus visit	▪ 9/19/07 – Administrative meeting ▪ 10/19/07 – Campus wide meeting	▪ Information will be sent out via Maui Announcements
24. Language access plan	▪ Alvin reviewed requirements	▪ Alvin will share registration workshop link with members ▪ Campus signage could possibly be improved through this plan