Monday, September 29, 2003

8: 30 a.m., Ka Lama 102



PRESENT:     Kate Acks, Pat Adams, Eric Arquero, Kathryn Fletcher, Steve George, Robyn Klein, Bev Lashley, Marge Kelm, Diane Meyer, Wallette Pellegrino, Paula Purdy for Paul Levinson and Alvin Tagomori, Suzette Robinson, Clyde Sakamoto, Alvin Tagomori, David Tamanaha, flo wiger


EXCUSED:     Vaughn Baker, Scott Broadbent, Marvin Tengan


ABSENT:        Karen Muraoka




·         Steve George is the new Academic Support representative on the Admin/Executive Committee.



·                     Student Government was congratulated for the wonderful job they did with their “Friday evening at the movies” event.   Approximately 800 people attended the showing of Finding Nemo.  Harry Potter is scheduled for the next showing on October 24. 


It was suggested that future presentations could include information on Maui Community College.  Applications could also be available.  Paula Purdy will follow up with the Educational Opportunity Center to have information available at the next showing.


It was also suggested that this event could be a fundraising opportunity for the Culinary Arts program.   Na Pua Noeau is currently co-sponsoring the event.



·         Nine students graduated from the Maui Botanical Gardens indigenous program.



·         David distributed latest budget information.  We reserved $85,000 for Banner assessment.  The total assessment is $57,988 at this point. 


·         David also distributed copies of and summarized a report on MCC Extramural Accounts.   Thank you to Cindy Yamamoto and Flora Mora for developing the report which includes project start and end dates, award amounts, account balances, and project description.   Corrections to the report should be forwarded to David.


·         The report will be placed on the web.  It was suggested that an overview of how we receive funds, how funds are being spent and on how funds benefit the College should be included.   Those who have questions can call the Principal Investigator or the appropriate project director.  Project directors prepare monthly status reports and should be able to provide detailed information on how and if faculty and staff may become involved in their specific projects.   It was also suggested that we look into establishing a “grant guru” position.


·         To get a comprehensive financial picture all funds including funds being received from other institutions such as the University Center arrangement should be noted.


·         With the Governor lifting restrictions, the committee looked at how funds will be distributed when they become available.   The following were listed as possible items to fund.


Restoring Positions

Computing Center                                                            $31,l780

OCET-PACE                                                           19,380


Positions Reduced

Mailroom                                                               $16,701

Business Office – Admin Office                             20,032

MRTC – APT Position

Mike Albert – Fill Behind


Student Help

         OCET – Special Funds Transfer                          7,638

         Campus-wde Outreach

         Debbie Nakama                                                     7,000

         Student Services


         Business Lab

         Math Lab




Lecturers for Spring

         Professional Technology Unit                            $ 4,110

         Business Lab                                                        2,600

         Sustainable Arts Technology Unit                                0

         Foundations Unit                                                  14,390

         Professional Community Unit                              40,000          


         The Learning Center







R&M                                                                     30,000

         Media Center                                                          7,000

         Instructional Supplies



            Computer Upgrades  (104A & 109)                    9,000

            Computer New (Ka Lama 202)                        45,000

Auto-Tech                                                         25,000

Soto Silent Alarm                                              12,000




Student Housing                                                           12,000




Committee members were asked to submit figures for their respective items listed.  They were also asked to submit any requests for critical need.  Information should be submitted to David Tamanaha by Wednesday, October 1, 4:30 p.m.  David will compile information for the next Admin/Executive Committee meeting scheduled for Friday, October 3, 2003.



It was noted that there have been problems at the dormitories which require greater security.  Maui police officers have been patrolling the area.  It was suggested that they could also take coffee breaks in the foyer.  The presence of police officers could help to diffuse the situation.  It was also suggested that we look into hiring weekend security.



A workshop on diffusing difficult situations is scheduled for September 1, 2003 at 9:00 a.m. in Ka`a`ike 210.



President indicates that faculty salaries will be top priority.  Will also be looking at resources available to balance 5 to 4.  The renovation of the Student Center is #7 for C.I.P.  Seven million dollars had been proposed but not funded in last biennium for land acquisition.  Agreed to revisit to include in next biennium.



Working on responses to Dr. Lily Owyang representing WASC Jr. and Sr. Commissions. Will probably get responses back to her with six copies of submission by the end of this week or early next week.



The Chancellors met earlier with J.N. Musto regarding contract renewal process.  We should hopefully receive the information on the discussion of that meeting by the Friday, October 3 contract renewal workshop date.  The Contract Renewal workshop will be held in Ka Lama 107.