EXECUTIVE COMMITTEE MEETING MINUTES
Thursday, July 3, 2003; 2:00 p.m.
Wong Conference Room
PRESENT: Kate Acks, Pat Adams, Vaughn Baker, Kathryn Fletcher, Robyn Klein, Diane Meyer, Karen Muraoka, Debbie Nakama, Suzette Robinson, Clyde Sakamoto, Alvin Tagomori, David Tamanaha, flo wiger
EXCUSED: Bev Lashley
Clyde thanked flo wiger and Suzette Robinson for doing yeo-persons work this past two years and for taking the college to another level. Clyde plans to continue the communication plan and expressed his delight in working with committee members.
Meeting Design/Focused Discussion: Committee members agreed to try to go through our agenda in one and a half hours.
Titles: Clyde Sakamoto is now Chancellor, flo wiger is Vice Chancellor (process being undertaken to formalize), Suzette Robinson’s title is still undetermined (either Assistant Vice Chancellor, Assistant to the Vice Chancellor, or Associate Chancellor).
New Board: New Board members will be approved this coming week at the Board of Regents meeting. There will be significant changes in the Board. The new Board indicated that “to whom much is given, much is expected, and much can be taken away.” The Board will have high expectations in regard to ethical standards.
ABIT Progress: There will be continuing changes with respect to the ways in which the Western Association of Schools and Colleges Junior and Senior Commissions will be moving forward with new standards. ABIT is still a pilot and will be expected to address the new standards adopted by both Commissions
Decision Making/Strategic Plan: Administration expects to address Strategic directions described in the Strategic Plan. Clyde and flo will be working with Marge Kelm and other Executive Committee members to realize the goals of the Strategic Plan and to set the guidelines and framework.
Budget Challenges and Opportunities:
David distributed handouts on the current budget situation and impact statements submitted to Wick Sloane indicating the effect an additional 20% budget cut would have on the campus. A 20% cut would total to approximately $275,369 in general funds. The impact of such a reduction would mean that MCC may need to eliminate all lecturer taught classes for the Fall 2004 semester, eliminate all student assistants, emergency hires, and casual appointments, institute a reduction in force, and close some facilities. Twenty-five percent of our non-instructional staff would be reduced. Instruction will not be vulnerable; however, lecturers will be. It was noted that we may not actually get a 20% cut, and that this may be the Governor’s effort to slow down spending among departments.
The Academic Senate budget committee will reconvene on Tuesday, July 8 to look at target areas. Clyde and flo will be getting additional information to bring back to us from the System Executive Retreat they will be attending on July 9.
Specific campus units have been or will be impacted as listed below.
· Eliminate all student assistants, overtime, casual, temporary assignments, Institutional Analyst position (already eliminated), mailroom clerk, UH Foundation clerk position
· Review class size issues around distinction between lecture and lab
· Look at low-enrolled classes on July 15 and cutting those already
· Solicit faculty help with expanding classes in terms of taking 35 students, instead of 30 students
· Assess offering certain classes once every third semester, instead of offering every two semesters
· Review what is considered low-enrolled classes in comparison to maximum enrollment; e.g.
vocational classes may have an enrollment of 14 with a maximum of 14 while other classes have a maximum of 35 students and are allowed to go with only 14 students. Need to look at every single class.
· Review tenured and tenure track faculty teaching assignments versus what lecturers are teaching. Lecturers are currently teaching 1/3 of all of our offerings.
· Re-examine cutting back on core courses; cutting back on sections when a class is closed. Instruction will need to work closely with student services folks to insure that students who are graduating are able to take the classes they need to graduate.
· Look at other resources in non-instructional programs to further allocate to help support access.
· Reducing student help\moving those who stay on board to transcript account
· Further assess details for ADA (disabled student services)
· Have DVR (Dept. of Voc Rehab) student who qualify for our program to come in with at least half
· Reduce College Work Study matching (We are not required to have matching funds since we qualify for Title III)
· Have student assistant support Counselors (The clerk-typist position was established in response to the accreditation recommendation that the counseling office needs to have someone to man the office.)
· May have to revisit opening evening hours (also done in response to accreditation)
University of Hawai`i Center, Maui:
· Reduce services and visits to other campuses
· Assess possible reductions in the Counseling services area
· Look at the Chief Academic Officers and Chancellors forum to ask for assistance. (Now that we have forum, look at other kinds of partnerships to bring in revenue.)
Office of Continuing Education and Training:
· Have cut 5 positions.
· Looking at possible layoffs.
· Worked with Maui News to bring down cost of brochure from $85,000 to $45,000
· Aggressively attack the market.
· Reduce travel at administrative level
(Combine other kinds of travel with Chancellor’s meeting.)
· Push system people to use Polycom
· Push to have meetings reduced to once a month
It was noted that there is potential for generating revenue in special, revolving funds, e.g. summer school. There is also potential for generating revenue from facilitating services funds.
Copies of “A Rural Hawaii Island-Based Strategy for Sustainable Development” were distributed to members to review. The Rural Development Project will be receiving ten million dollars. Funds are available for ABIT infrastructure as well as teacher development, Vice Principal and Educational Assistant training, nurse education and training in the private hospitals (HHSC last year), expansion of the Harbor Lights project. By specific federal regulations, MCC is not permitted to use federal funds to cover g-funds expenditures. There are opportunities, however, to tie job preparation and program development into our current programs. For example, there may be opportunities to purchase lab equipment for the Zoology lab to sustain the nurses education/training program and leveraging the video/lab component for Ethno History (Preserving Our Recollections). Investments in course development that become part of a sustainably funded curriculum are RDP prospects. flo will meet with Nancy, directors of nursing programs, and academic officers to look at opportunities. Kate Acks will also look at what kinds of scenarios might be available.
The statewide and local rural development projects are available on the web at Hawaiirdp.org.
The next Executive Committee meeting is scheduled for Friday, July 18, 2003, 8:30 a.m.