Present: Ellen Chapman, Barbara Dunn, Laura Gerwitz, Judy Kearney, Pat Ogburn, Kanani Reppun, Susan Shaner, Helen Wong Smith, Andrew Wertheimer

Helen called the meeting to order at 5:25.

Minutes of the February meeting were accepted as written.

Laura gave the Treasurer's report as of the end of March and included details of income and expenditures for the annual conference. The ending balance is $7,185.47; more bills have yet to be paid for the conference.

Susan gave each of us two items to unanimous acclaim:

• Survey of Hawaii Historical Records Institutions, 2006. It includes descriptions and contact information for 43 repositories. It is available for downloading or printing at http://www.hawaii.gov/dags/archives/survey%20report.pdf
• "The Basics of Archives," 2006 - a tutorial on CD from the American Association for State and Local History. Susan reported that all new hires at the State Archives take the tutorial.

NEW OFFICERS: Helen distributed the proposed slate of new officers; all
were approved unanimously.

• Vice-President/President Elect: Andrew Wertheimer
• Treasurer: Laura Gerwitz
• Secretary: Ellen Chapman
• Newsletter Editor: Judy Kearney
• Social Coordinator: Pat Ogburn
  

DUES: Membership fees for 2007 are due now - $15. This will appear in the next newsletter.

ANNUAL MEETING:
The 2007 annual meeting was described and discussed; Pat and Barbara will write a report on the meeting for the Newsletter.
At the 2007 meeting, the group decided to meet at the same venue in 2008 and the Pu'u O Hoku Ranch on Molokai was booked for Presidents Day weekend. We discussed the possibility of having a joint meeting with the Hawaii chapters of SLA and Museum Association. We tentatively decided to have one day for cultural activities and two days for professional programs. We would have a two-tiered fee structure for people who wanted to attend only the latter or the full three days. Helen will calculate approximate fees and ask members for a preliminary indication of attendance. The annual meeting program could be a continuation of our professional programs throughout the year, concentrating on the statewide digital initiative that is developing. Susan mentioned the digital partnerships the State Archives has with the UH Law Library and Alu Like.

PROFESSIONAL DEVELOPMENT PROPOSALS: (Send other proposals and comments on the proposals below to Helen.)

• DIGITAL INITIATIVES: We suggested Helen, Kanani, Andrew and Luz Quiroga as an AHA subcomittee to select speakers who could address digital archival programs and concerns. Susan will try to include an AHA event with the digital consultant coming to the State Archives.
• MANOA HERITAGE CENTER: Kanani offered to inquire about a docent-led tour of MHC and its collections in early June or mid July.
• PERSISTENCE OF MEMORY: Helen attended this 3-day conference in Tucson in December 2006. She volunteered to do a presentation for AHA, and possibly also later via HITS for the UH LIS Program.
• WESTERN STATES & TERRITORIES PRESERVATION ASSISTANCE SERVICE: Lynn Davis will be a trainer for a workshop after Labor Day on disaster response and salvage; perhaps she would speak to AHA about the topic and her workshop experiences.
• UH HILO may conduct a survey of its archives; if so, Helen will report on the methodologies and results.
• UHM LIS STUDENT CHAPTER OF SAA : Andrew can arrange for several UH LIS students to present papers written for his archives class.
• SURVEY OF HAWAII HISTORICAL INSTITUTIONS: Lynn Davis may be able to give a presentation on this survey. Andrew will inquire.

ARCHIVES CLEARINGHOUSE: Kanani reported that a private party may be willing to fund a survey of all cultural and archival institutions in the state, one result of which may be an online clearinghouse. She will provide further information as it becomes available.

DISTANCE EDUCATION: Let Judy know of any opportunities for the Newsletter. SAA and ALA have online courses and workshops.

COLLABORATIVE PROGRAMS: Helen will discuss with the local SLA and HMA presidents the possibility of collaborating on a community workshop such as we had on Lanai. It may be that we can raise some income from this type of activity.

CHURCH ARCHIVES: We approved Jim Cartwright's proposal to conduct archives workshops for small, unaffiliated churches in Honolulu. We suggested that the fee be $25 to cover our costs and the supplies given to each attendee.

HAWAII MEDICAL LIBRARY RESOLUTION: Queens has not yet rescheduled a meeting. Helen will contact them to set up an appointment and will attend with Kanani. Kanani will contact Queens to schedule a meeting.

AHA IDENTITY: Helen will choose 4 promotional items available commercially to carry the AHA name and logo and ask the Board to choose one to sell to members. If you have any other ideas, please let her know.

HOLIDAY SOCIAL: We tentatively decided on the first week of December and discussed a variety of venues. Pat Ogburn will call the Willows and others were asked to gather information for venues they knew about. We will send out a call to for nominations for the "Aggie Award."

AHA ARCHIVES: Last year's officers (Kananai, Laura, Ellen) should bring their annual reports and pertinent files to the next meeting so that Ellen can send them to the AHA Archives at BYU-H. If you need to keep some of your material for current and future use, please make copies for the Archives.

NEXT MEETING: Friday, May 18, 5:15pm, Linekona. There will be no meeting in June.

The meeting was adjourned at 6:46pm

Respectfully submitted,
Ellen Chapman, Secretary