VOYAGER CATALOGING INFORMATION IN THE ONLINE CATALOG TRAINING
Ruth Horie (http://www2.hawaii.edu/~ruthh)
August 1-2, 2000

Go to: Summary of questions and answers

Hawai`i Voyager training database: http://128.171.19.17/
See also tutorial (based on University of Auckland Library)

Select search type
Enter search statement
Holdings/Location (this is the default display)
View full record
View MARC format (see attached list of selected MARC tags)

Login to Cataloging:

Voyager folder on Desktop
Cataloging icon
Operator ID = cat [tab]; Password = read [rtn]
maximize screen (optional)

Settings:

timeout value (C:\Voyager\voyager.ini) timeout = 300 (seconds)
options, preferences (cataloging module)
general = holdings/item default location: Z Hamilton Main
colors and fonts = white plus 4 other colors; font size 12, not bold

Types of records and record hierarchy:

authority
bib
holdings (mfhd = MARC format for holdings data)
item

Searching:

STAFF searches retrieve all records, including suppressed ones
OPAC searches do not retrieve suppressed records
original system no. (CARL bid no. will be in 035 subfield 9)
bib, authority, holdings, item record no.
WebVoyage (OPAC view, does not retrieve suppressed records)
selecting a record will bring up the MARC editing screen

Display:
banner (record type, ID no. and title)
option bar (keyboard equivalent with alt-key is underlined)
icons (search, headings, titles, holdings, items, associated records, help)

MARC expanded view buttons
leader
005 = date and time of latest transaction
006 = additional material characteristics
007 = physical description fixed field
008 = fixed length data elements

system tab (suppress from OPAC)
history tab (date, operator, location of record creation and last update)

Printing:
full record (file, print record)
Note: check if characters are lost at right margin
screens of retrieved titles or headings
(alt-Print Scrn; paste into word document)
Note: if there is more text below the first screen, scroll down and print another screen)

Navigating:
scroll bar, page up/down keys
selection column (grey column to left of tag number column)
row marker symbol (arrow or bullet)
cursor arrow keys (left-right within a line in the subfield area)
cursor (mouse or alt-up/down to point to a new position in the subfield area)
tab (forward to next cell within a line; will continue to next line)

Context-sensitive help:
point cursor to desired cell
press F2
click ‘cancel’ to exi

Help icon (question mark at the end of the toolbar):
type the first few letters of the desired help topic, click ‘disply

Closing the record:
click file, close
or the lower of the two 'X' buttons in the upper right corner (do not save changes)

Closing the module:
click file, exit
or the upper 'X' button in the upper right corner

NOTE: The ‘cat read’ read-only password for the Cataloging module will not allow the user to take any final actions that affect the database (save, copy, delete, etc.), but it is possible to edit the active record. Please be careful not to change anything. If by accident something is changed, just close the record without saving changes.

What cannot be done in the Cataloging module that we know of so far: (use WebVoyage instead)

print a record in public bibliographic display format
save or copy record as a text file
send record via email

Resources: (also consult those who attended cataloging or OPAC training)

UHCAT-L UH Catalogers’ List, ListOwner: Michelle Sturges: sturges@hawaii.edu
To subscribe, send a message to: uhcat-subscribe@library.kcc.hawaii.edu

VOYAGER-L Voyager Users’ Lis
To subscribe, send a message to: Majordomo@voyager.ship.edu

http://128.171.19.17/
Hawaii test database (includes tutorial)

http://www.hawaii.edu/uhlib/endeavor/
Hawaii Voyager Implementation Project

http://catalog.loc.gov/
Library of Congress catalog + other library links

Univ. of Auckland Library (includes tutorial)

Gwen Sinclair's guides:

http://www2.hawaii.edu/~gsinclai/opacscript.doc
http://www2.hawaii.edu/~gsinclai/windowsscript.doc
http://www2.hawaii.edu/~gsinclai/staffscript.doc

SELECTED MARC (MAchine Readable Cataloging) TAGS

For the complete list see MARC Standards: http://lcweb.loc.gov/marc/

For context-sensitive help, point the cursor to a cell and press the F2 key:

List of valid MARC tags--any cell under the ‘Tag’ comn

List of valid indicators for a given tag--—the I1 or I2 cell to the right of the tag
(example: 780 second indicator for type of relationship of preceding entry)

List of valid subfields for a given tag--—the ‘Subfield Data’ cell to the right of the tag.
(example: 650 form subdivision v; general subdivision x)

After viewing the list, click 'Cancel'

000 -- Leader (type of record, bibliographic level; example: nas=printed serial)
001 -- Voyager bibliographic ID number (BID)
010 -- LC card number
020 -- ISBN
024 -- Other standard identifier (example: UPC code)
028 -- Publisher number
035 -- System control number
BIDs of examples: OCLC 28365, RLIN 55280, NLM 52993
035 -- subfield 9 = Original system no. (CARL BID)
027 -- Source of acquisition (serials)
040 -- Cataloging source

look up OCLC library symbol: http://www.oclc.org/oclc/forms/pisearch.htm
(examples: DLC=Library of Congress; HUH=Hamilton Library, UHM)

look up RLIN library identifier: http://www.rlg.org/lilist.full.html
(examples: NYCO= Cornell; HAUO=Univ. of Hawaii)

041 -- Languages
043 -- Geographic area
050 -- Library of Congress or LC-type call no.
074 -- GPO item no.
086 -- Government document classification no. (Supt. of Documents)
090 -- Local LC-type call no.
099 -- Local free-text call no. (example: MICROFICHE S30018)

100 -- Main entry--Personal name
110 -- Main entry--Corporate name
111 -- Main entry--Conference name
130 -- Main entry--Uniform title

240 -- Uniform title (used when there is a 1xx main entry)
245 -- Title statement
246 -- Varying form of title
247 -- Former title or title variations (serials)
250 -- Edition
260 -- Imprint (place, publisher, date)
265 -- Source of acquisition (obsolete--see 037 )

300 -- Physical description (pages, illustrations, height in centimeters)
310 -- Current publications frequency (serials)
362 -- Dates given on piece or volume designation (serials)

440 -- Series statement
490 -- Series statement not traced or traced differently

500 -- General note
502 -- Dissertation note
504 -- Bibliography note
505 -- Contents note
506 -- Restrictions on access note
508 -- Credits note
511 -- Participant or performer note
520 -- Summary note
525 -- Supplement note
533 -- Reproduction note (example: Photocopy)
538 -- System details note (example: Compact disc)
541 -- Immediate source of acquisition note (example: Donor name)
546 -- Language note
550 -- Issuing body note
555 -- Cumulative index/finding aids note
580 -- Linking entry note (serials)
583 -- Action note (example: Preservation copy)
590 -- Local note (example: UHM: Has both book and microform)

600 -- Subject added entry--Personal name
610 -- Subject added entry--Corporate name
611 -- Subject added entry—Conference nam
630 -- Subject added entry--Uniform title
650 -- Subject added entry--Topical term
651 -- Subject added entry--Geographic name

700 -- Added entry--Personal name
710 -- Added entry--Corporate name
711 -- Added entry--Conference name
730 -- Added entry--Uniform title
740 -- Added entry--Related/Analytical title
770 -- Supplement/special issue entry
772 -- Parent record entry
780 -- Preceding entry (serials; 2nd indicator coded for type of relationship)
780 _0 Continues:
785 -- Succeeding entry (serials; 2nd indicator coded for type of relationship)
785 _0 Continued by:

830 -- Series added entry--Uniform title
856 -- Electronic location and access
898 -- AV format term from CARL (example: FVIT = videorecording)

INFORMATION AVAILABLE IN THE CATALOGING MODULE:

MARC display (default)

Bib no. and title are displayed in banner at top of screen

System tab:

Suppress from OPAC -- (if yes, box is checked)
Owning library -- (example: UH System)

History tab:

Created on: (mm/dd/yy date) -- example: 7/17/00
(operator ID) -- example: ouzrhh (Ruth Horie)
(cataloging happening location) -- example: OUZHap Cataloging Dept.

Last update: (mm/dd/yy) -- example: 7/27/00
By: (operator ID) -- example: ouzrhh (Ruth Horie)
At: (cataloging happening location) -- example: OUZHap Cataloging Dept.

Associated records: (click plus sign to expand or minus sign to compress hierarchy levels)

Bibliographic level

Bib ID
Title
Owning library

Holdings

MFHD ID (MFHD = MARC format for holdings data)
Location (P = permanent location; T = temporary location))
(sample title: Test current volume Ref.)
Call no.
Order status

Items

Item ID
Location
Item type
Enumeration/Chronology/Year
Copy
Item status (circulation status)

Retrieve holdings record: ("MFHD" = MARC Format for Holdings Data)
(click to highlight desired record; click to un-highlight or de-select those not to be retrieved)

Monograph example: One paddle, two paddle

852 8 ^b OuzV ^h VIDEOTAPE 17034

1st indicator 8 = Other classification scheme
subfield ^b = location: Ouz = AV Ctr
subfield ^h = classification part: VIDEOTAPE 17034 (from bib 099 ^a)

Serials example: Heart failure reviews

852 0 ^b OuzH ^h RC685.C53 ^i H43

1st indicator 0 = LC classification scheme
subfield ^b = location: OuzH = Hamilton Main
subfield ^h = classification part: RC685.C53 (from bib 050 ^a)
subfield ^i = item part: H43 (from bib 050 ^b)

853 -- Captions and pattern, —basic bibliographic unt
863 -- Enumeration and chronology, —basic bibliographi unit
(the use of these two tags is to be determined)

866 --Textual holdings
(collapsed; currently displays in OPAC as ‘older issues

Retrieve item record:

Title
Location
Call no.
Barcode
Permanent location
Item type
Temporary location
Temporary item type
Media type
Enumeration
Chronology
Year
Caption
Free text
Spine
Item status (graph icon)
Statistical category (pie chart icon)
Note (feather quill icon)
Copy
Pieces
Price

sample record in CARL workfile:

Financial audit of the Judiciary (BID 3073810)

sample records in Voyager Training Database:

Financial audit of the Judiciary (BIB ID 54805)

Test multiple ...

Diacritics samples