Date: Fri, 28 May 1999 16:04:21 -1000 (HST)
From: Ruth Horie
To: hicat-l@hawaii.edu
Subject: Place of publication

There is often confusion as to the place of publication in the 260 subfield a. Here are the rules that apply and some examples.

AACR2 1.4C. Place of publication, distribution, etc.

1.4C1. Transcribe a place of publication, etc., in the form and the grammatical case in which it appears.

1.4C2. Supply another form of the name of a place if such an addition is considered desirable as an aid to identifying the place, using the English form of the name if there is one.

1.4C3. If the name of the country, state, province, etc., appears in the source of information, transcribe it after the name of the place if it is considered necessary to distinguish the place from others of the same name. Supply the name of the country, state, province, etc., if it does not appear in the source of information but is considered necessary for identification or distinction, using the English form of name if there is one. Use abbreviations (see B.14).

1.4C4. If a place name is found only in an abbreviated form in the item, transcribe it as found, and add the full form or complete name.

1.4C5. If two or more places in which a publisher, distributor, etc., has offices are named in the item, give the first named place. Give any subsequently named place that is given prominence by the layout or typography of the source of information. If the first named place and any place given prominence are not in the home country of the cataloguing agency, give also the first of any subsequently named places that is in the home country. Omit all other places.

For items with two or more places of publication, distribution, etc., relating to two or more publishers, distributors, etc., see 1.4D5.

1.4C6. If the place of publication, distribution, etc., is uncertain, supply the probable place in the English form of the name, if there is one.

If no probable place can be given, supply if possible the name of the country, state, province, etc. If, in such a case, the country, state, province, etc., is not certain, follow it by a question mark.

If no place or probable place can be given, give s.l. (sine loco), or its equivalent in a nonroman script.

1.4C7. Optionally, give the full address of a publisher, distributor, etc., after the name of the place. Enclose the full address in parentheses. Do not give the address for major trade publishers.

NOTE: UHM is not using this option

1.4C8. Do not record a place of publication, distribution, etc., for unpublished items (manuscripts, art originals, naturally occuring objects that have not been packaged for commercial distribution, unedited or unpublished film or video materials, stock shots, nonprocessed sound recordings, unpublished computer files, etc.). Do not record a place of publication, distribution, etc., for unpublished collections (including those containing published items but not published as collections). Do not give s.l. in either case.

List Owner, HICAT-L
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Ruth Horie, Cataloging Dept., Hamilton Library
University of Hawaii at Manoa
2550 The Mall, Honolulu, Hawaii 96822 U.S.A.
ph.(808)956-2764 fax 956-5968 ruthh@hawaii.edu
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