By
Ruth Horie,
Librarian
Cataloging
Department
Hamilton
Library
University of Hawaii at
Manoa
Honolulu, Hawaii,
USA
telephone: 808-956-2764 fax:
808-956-5968 email: ruthh@hawaii.edu
Library catalog: http://uhmanoa.lib.hawaii.edu/
For
“Pacific Library
Collections” panel presentation
Association for Social
Anthropology in Oceania annual meeting
February 14,
2003
Vancouver, British Columbia,
Canada
Audiovisual materials may be the ultimate in grey literature. They are produced in many different formats. They may include activity cards, art originals, art reproductions, Braille, cartographic materials, charts, dioramas, electronic resources, filmstrips, flash cards, games, kits, microforms, microscope slides, models, motion pictures, music, pictures, realia, slides, sound recordings, technical drawings, toys, transparencies, and videorecordings. No matter what the format, audiovisual materials contain valuable information about the Pacific Islands. Topics vary widely, from agriculture, fisheries, and economic development to cultural heritage, politics and women’s rights. Government agencies, NGOs, commercial publishers, and individuals produce audiovisual materials, but due to limited production and distribution, the materials are often difficult to identify and acquire.
Once the materials are acquired, from the cataloging point of view there are challenges involved in describing the items and providing online bibliographic access to their content. My presentation today will focus on these challenges and show examples from the audiovisual collections of the University of Hawai`i at Mānoa Library.
Description
Bibliographic description begins with the title. Audiovisual materials might not have a title. A title may need to be supplied. Variant titles may be present on different parts of the item. The title may appear in several languages. All titles and title variations need to be identified, transcribed and made part of the record that will go into the catalog.
The place and date of production are often missing on audiovisual materials. If there are no clues available to determine the year or decade, a phone call, Internet search or an email may be necessary. Accurate information may come from the producer, the distributor, or the selector who acquired the material. When all logical avenues are exhausted, the cataloger resorts to making an educated guess. Expertise is also needed in determining the language or languages used and in identifying names or words that should be capitalized.
Names
Wherever possible, it is important to account for names of individuals and organizations having a significant role in the production of the material are researched and entered in the authorized form in the catalog record. The University of Hawaii at Manoa Library is a member of the Program for Cooperative Cataloging, so we are able to submit new names into the Library of Congress name authority file.
Subjects
Subject headings describing the content of audiovisual materials are the same as for printed materials, but additional format-specific headings are available. Examples:
Biographical videos
Educational videos
Field recordings
Film festivals
Instructional videos
Motion pictures in ethnology
News recordings
Personal recordings
Photography in ethnology
Sound recordings in ethnology
Video art
Video recording in ethnology
View-Master reels
Form subdivisions can also be added to name, geographic and topical headings:
Aerial photographs
Charts, diagrams, etc.
Drawings
Forms
Juvenile films
Juvenile sound recordings
Maps
Photographs from space
Posters
Slides
Classification
In libraries where all materials are arranged in classified order on the shelves, classification of audiovisual materials enables users to browse in subject areas and encounter like materials. In other libraries, where non-print materials are shelved separately by format in order of accession, subject browsing needs to be done through the online catalog. An example of a library that uses a classified approach is Windward Community College, part of the University of Hawaii system.
Access
I use the term “access” to refer
to the ability of a catalog user to retrieve titles relevant to the search made.
This ability is dependent first on the creation of a catalog record for the
material, and then on the bibliographic information that is put into that
record. Access to audiovisual materials is also enhanced when we contribute
catalog records to online
bibliographic utilities such as OCLC and RLIN, which can be searched
worldwide.
EXAMPLES
Title: The brown tree snake [videorecording] : a silent threat.
Publisher:
[Suva, Fiji] : South Pacific Commission, [Regional
Media
Centre], 1988.
Description:
1 videocassette (9 min.) : sd., col. ; 1/2 in.
Subject(s):
Brown tree snake -- Guam.
Pest introduction -- Guam.
Brown tree snake -- Control -- Guam.
Other
Name(s):
Hermanson, Dale.
Mariano, Lillian L.
South Pacific Commission.
South Pacific Commission. Regional Media Centre.
Notes:
"Produced during a South Pacific Commission video
production workshop, Agana, Guam, Aug. 22-Sept. 2,
1988."
Instructor, Dale Hermanson ; narrator, Lillian L.
Mariano.
VHS.
Summary/Abstract: Describes the introduction of the brown
tree snake in Guam
and how it has become a menace by causing frequent
power
and water outages as well as depleting the native bird population.
Call Number:
VIDEOTAPE 13266
Location:
UH Manoa: Sinclair AV Center
This example of a videorecording generated from a training workshop sponsored by a non-governmental organization.
Title:
CEDAW [videorecording] : a
special report on the Pacific / produced by Pasifika Communications for the
United Nations Development Programme.
Variant
Title:
Convention on the
Elimination of All Forms of Discrimination Against Women
Publisher:
[Suva, Fiji] : UNDP, c1999.
Description:
1
videocassette (30 min.) : sd., col. ; 1/2 in.
Subject(s):
Convention on the
Elimination of All Forms of Discrimination against Women (1980)
Sex
discrimination against women -- Oceania.
Women -- Legal status, laws,
etc. -- Oceania.
Women's rights -- Oceania.
Other
Name(s):
Waterschoot,
Isabella.
Hermanson,
Dale.
Schreurs,
Lorraine.
Pasifika
Communications.
United Nations Development
Programme.
United Nations. Economic and
Social Commission for Asia and the Pacific.
Notes:
Presented by the United
National Development Programme (UNDP) and the Economic & Social Commission
for Asia & the Pacific (ESCAP).
Executive producer, Isabella
Waterschoot ; writer/director, Dale Hermanson.
VHS.
Summary/Abstract:
Heralded as the "Bill of
rights for women" CEDAW seeks to eliminate discrimination against women
throughout the world and to ensure that women are better considered in social,
economic and political development. CEDAW is in varying stages of discussion,
ratification and implementation in Pacific Islands countries. Reports from the
countries exhibit the challenges that arise when elements of the convention
contradict local customs and laws.
Location:
UH Manoa: Sinclair AV Center
Call Number:
VIDEOTAPE 19078
Title:
Mele aloha `aina :
[videorecording] : songs and hula of Hawaiian resistance.
Variant Title:
Songs and hula of Hawaiian
resistance
Publisher:
[Washington, D.C. :
Smithsonian Institution, 2002]
Description:
1
videocassette (117 min.) : sd., col. ; 1/2 in. + program
guide
Subject(s):
Protest songs --
Hawaii.
Hawaiians -- Songs and
music.
Songs,
Hawaiian.
Hula
(Dance)
Hawaii History Overthrow of
the Monarchy, 1893 -- Songs and music.
Hawai -- Songs and
music.
Other Name(s):
Stillman, Amy
K.
Halau Ho`omau i ka Wai Ola o
Hawai`i.
Smithsonian
Institution.
National Museum of Natural
History (U.S.)
Notes:
Title from program
guide.
Presented by the Smithsonian
Institution Asian Pacific American Program and the Asian Pacific American
Heritage Committee.
"This program is made
possible by generous support from Saturn Electronics & Engineering, Inc. and
the Protect Kaho`olawe `Ohana."
VHS.
Contents:
Aloha `oe /
Lili`uokalani--Mele o Kaho`olawe / H.K. Mitchell--Waimanalo blues / T. Wold, L.
Martin--Mele `ai pohaku/Aloha `aina song / E.W. Prendergast, J.
Libornio--Hoonanea a hookueue Liliu / Lili`uokalani--Na moku `eha --`Au`a `ia /
Keaulumoku --
Hawai`i aloha / L. Lyons.
Call Number:
VIDEOTAPE 20282
Location:
UH Manoa: Sinclair AV Center
Title:
A race for rights [videorecording] / produced and directed by Larry
Thomas.
Publisher:
[Suva, Fiji : L. Thomas, 2001]
Description:
1 videocassette (53 min.) : sd., col. ; 1/2 in.
Subject(s):
Coups d'état -- Fiji.
Fiji -- Politics and
government -- 20th century.
Other Name(s):
Thomas, Larry.
Notes:
Produced in Sept. 2001--Email from producer.
Editor, camera, Jason Chuto
; music, Vivek Anand, Sailasa Tora.
VHS.
Some interviews in Fijian
and Hindi with English subtitles.
Summary/Abstract:
Documents the May 2000 Fiji
coup with news coverage and interviews of people with many different viewpoints
from all walks of life.
Call Number: VIDEOTAPE
19892
Location: UH
Manoa: Sinclair AV Center
This is an example of a work produced by an individual, and how research must sometimes be done to determine the date of production.
Title:
Fiji waves [videorecording] / director, Nathalie
Gouin.
Publisher:
Montreal, Quebec : ´Ecran Total inc., c2000.
Description:
1 videocassette (ca. 48 min.) : sd., col. with b&w sequences; 1/2 in.
+ guide (1 sheet ; 28 cm.)
Notes:
Title from container.
VHS.
Chiefly in English; some
Fijian; some French with English subtitles.
Summary:
Looks at the introduction and development of television broadcasting in Fiji, and its social
effects.
Subject(s):
Television broadcasting -- Fiji.
Television programs --
Fiji.
Mass media and culture --
Fiji.
Other
Author(s):
Gouin, Nathalie.
Dumas, Carmel, 1949-
´Ecran Total
inc.
Call Number:
VIDEOTAPE 20307
Location:
UH Manoa: Sinclair AV Center
Title:
Micronesian mangroves
[videorecording] : harvesting and caring for our mangrove forests ; Mangroves
where we live : building roads and homes while conserving our
mangrove forests and reefs / production & writing, Kathleen Stearns
Friday.
Publisher:
Honolulu : Institute of
Pacific Islands Forestry, USDA Forest Service, [1999?]
Description:
[Chuukese
version]
1
videocassette (ca. 30 min.) : sd., col, ; 1/2 in.
Subject(s):
Mangrove conservation --
Micronesia (Federated States)
Mangrove forests --
Micronesia (Federated States)
Roads -- Design and
construction -- Environmental aspects -- Micronesia (Federated
States)
Other Name(s):
Friday, Katie Stearns
(Kathleen Stearns)
Institute of Pacific Islands
Forestry (U.S.)
Notes:
Videography and graphics,
Steven Hanks Dunsky ; narration, Micaela Lewis ; translation, Innocente
Penno.
VHS.
Narration in Truk language
and English.
Issued also in English,
Kusaie, Ponape, and Yapese language versions.
Related title added
entry:
Mangroves where we
live.
Summary/Abstract:
Explains the importance of
mangrove forests in preserving coastlines, coral reefs, fish habitats and the
natural food chain in Micronesia; presents best practices in
woodcutting and road construction in order to minimize damage to
mangroves.
Call Number:
VIDEOTAPE 20301
Location:
UH Manoa: Sinclair AV Center
Main Author:
Serum,
Amon.
Title:
Off
kats. Volume 2 [sound recording] / Amon Serum.
Publisher:
Port
Moresby, Papua New Guinea : CHM Supersound Studios,
p2001.
Description:
1
sound disc (63 min.) : digital ; 4 3/4 in.
Subject(s):
Popular music Papua New
Guinea 2001-2010.
Songs, Tok Pisin.
Notes:
Compact
disc.
CHM Supersound Studios: CHMCD 160.
Sung chiefly Pidgin; some
Tumbulama, Nabak, Garaina, Motu.
-- Meri dokas -- Nine -- Lae City -- Bus kapul --
Sule
mode -- Nine -- Veronica -- Wariwari -- Meri dokas.
Call Number:
COMPACT DISC
10831
Location:
UH
Manoa: Sinclair AV Center
Example of a limited
distribution commercial sound recording of Papua New Guinea popular
music.
Title:
Cultural encounters in the Pacific War [sound recording]
/
The Thirteenth Annual Pacific Islands Studies
Conference.
Publisher:
[Honolulu : East-West Center, 1988]
Description:
10 sound cassettes : analog.
Subject(s):
World War, 1939-1945 -- Melanesia -- Congresses.
World War, 1939-1945 -- Micronesia -- Congresses.
Other Name(s):
Lal, Brij V.
Gegeo, David W.
Fifi`i, Jonathan.
Lindstrom, Lamont, 1953-
Laracy, Hugh.
Poyer, Lin, 1953-
Falgout, Suzanne.
Highland, Sam.
Heine, John.
Higuchi, Wakako.
Tellei, Ubal.
Palomo, Antonio.
Zelenietz, Marty.
Saito, Hisafumi.
Shaw, Basil.
Tsukiyama, Ted.
Franco, Robert W.
Sevaaetasi, Tuala.
Conference
Name(s):
Pacific Islands Studies Conference (13th : 1988 : East-West
Center)
Notes:
Conference sessions, recorded May 18-21,
1988, Jefferson
Hall, East-West Center, University of Hawaii at Manoa
campus.
Summary/Abstract:
Lectures and discussion on
the impact of World War II on Fiji, Solomon Islands, Vanuatu, Pohnpei, the
Marshalls, Palau, Samoa and on the experience of the Japanese in
Melanesia.
Call Number:
TAPE 1705
Location:
UH Manoa: Sinclair AV Center
This example shows how the verbal exchange between presenters and participants in conference sessions can provide a rich underlying dimension to published proceedings.
Title:
Michael Leyden's People of the Pacific, Samoa [kit]
Variant Title:
People of the Pacific, Samoa
Publisher:
Auckland : Michael Leyden Publications, [1988?]
Description:
1 teacher's handbook (28 p. : ill. ; 30 cm) 13 study prints : col. ill. ;
26 x 38 cm. 1 sound cassette
(ca. 15 min.) all in container
Subject(s):
Samoans -- Social life and customs.
Samoan Islands -- Study and teaching.
Other Name(s):
Leyden, Michael.
Notes:
Intended for use in schools to support social studies programs at most
age levels.
Call Number:
KIT 301
Location:
UH Manoa: Sinclair AV Center
This example of a kit published by an individual author includes a combination of text with audiovisual materials: pictures and sound recording. Also, school curriculum materials may present a challenge for libraries to acquire.
Title:
[United Nations flag as produced for the UN
Visiting
Mission to Palau, Feb. 1956] [picture]
Publisher:
[S.l. : s.n., 1956?]
Description:
1 poster : blue and white ; 31 x 44 cm.
Subject(s):
United Nations -- Emblems and flag.
Palau.
Notes:
Title supplied by Pacific Collection.
Call Number:
ART P002
Location:
UH Manoa: Hamilton Pacific Rare-Library Use Only
Example of a poster with no caption, so a title was supplied.
Main Author:
Muñoz, Gabriel.
Title:
Ki`i p¯ohaku [game] = Petroglyph bingo / Muñoz.
Variant
Title:
Petroglyph bingo
Publisher:
Hilo, HI : Hawaiian Bingo Co., [1995?]
Description:
6 bingo cards, 40 calling cards : col. ; 18 cm.
Subject(s):
Hawaiian language -- Study and teaching -- Audio-visual
aids.
Educational games.
Petroglyphs -- Hawaii Audio-visual aids.
Notes:
Bingo cards and calling cards in Hawaiian; instructions
in
English.
Call Number:
PL6445 .M865 1995
Location:
UH Manoa: Hamilton Hawaiian Rare-Library Use Only
This is an example of an educational game.
Title:
Micronesian Games medal [realia].
Publisher:
[S.l.: s.n.], 1990.
Description:
1 medal : bronze ; 7 cm. in case 24 x 34 x 4 cm.
Subject(s):
Sports -- Micronesia.
Conference
Name(s):
Micronesian Games (2nd : 1990 :
Saipan, Northern Mariana
Islands)
Notes:
Title supplied.
Participants: Republic of Palau, Republic of
Marshall
Islands, Yap State, Chuuk State, Pohnpei State,
Kosrae
State, Territory of Guam, Commonwealth of Northern
Mariana Islands.
Contains 1 Micronesian Games pin (cloisonneé ; 2 cm.)
and
program with title: Micronesian Games, Saipan,
Northern
Mariana Islands, July 7-15 (91 p.)
Call Number:
ARTIFACT 0001
Location:
UH Manoa: Hamilton Pacific-Library Use Only
Realia produced in small quantities may be difficult to acquire. Depending on size, composition, and value, realia may pose storage, security and retrieval challenges.