From: Diane Meyer [dianemey@hawaii.edu]
Sent: Friday, October 17, 2003 4:33 PM
To: Devin E Crowe; Eric S Engh; Sally V Irwin; Alfred W Wolf
Subject: Strategic Plan Team

Notes from our first meeting held on 10/17/03 at 11:00 am:

Encourage risk taking, reward innovation, and invest in change to reduce costs and paperwork and generate revenues.

Some ideas:
1.  Reduce costs by faculty using CT-Web and PDF handouts, especially if it is a distance course.  

Action: We need to be trained to become efficient in this.  Suggest we offer training to all DE teachers, and then to others.  Determine number of faculty already doing this, set a target to increase by each semester, and monitor target.  Resources needed to provide the training, either in-house or hire.  Track the efficiency of faculty and reward with either reassigned time or equipment or supplies.

2.  Outreach centers - faxing is very expensive and people should be trained to use Web CT and Respondus.

Action:  Determine which faculty or support staff are already trained and who needs training.

3.  Look at costs to the college for the different distance modes and consider adjusting enrollments to cover costs.

Action:  Analysis of costs of different distance modes.

4.  Generate revenues -- we need a grant writer and administrator. 
Faculty have no incentive to write grants as administration becomes overwhelming task and no one else to do it.  

Action:  Hire or assign competent person to write and/or at least administer grants for campus.

5.  Reward innovation - the 5/4 instructional workload benefit in the new contract does not provide incentive for anyone to get reassigned time to do extra projects.  Those people are not eligible for the reduced classroom load.  Its rewarding those who do nothing, and penalizing those who do take on extra projects.

Action:  Suggest in new contract the campuses be given a pot of money to use as they determine for reduced workload, reassigned time, etc.  Do not set narrow guidelines on how this money can be used.

6.  Reward innovation - perhaps giving people who are efficient first choice at classes, times of classes, offices that become available. 
Perhaps they need a new printer or computer.

Action:  Determine a way to measure effectiveness of faculty (reduced xerox costs, increased class load, innovation to increase college enrollment, etc.) and reward them with reassigned time, new equipment, or their choice.  Merit pay could accomplish this.

7.  College budget priorities should support DE endeavors with support people, equipment, etc.  It is extra work for faculty to be innovative and offer distance classes with excellence and there is no incentive to do it, or reward for doing it well.

Action:  Look at staffing, equipment, etc. to support distance courses both on Maui and at outreach centers.  

Questions:  Why can't a student on the Mainland enroll in our Web classes?  Why do web classes all need a different Banner CRN?


Our next meeting will be Friday, Nov. 7 at 11:00 a.m. in Paina. 
Aloha, Diane