Welcome to the University of Hawaii Hamilton Library Fiscal/Coin-Op
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Copyright Law - Material may not be reproduced without the permission of the owner unless it falls within the "Fair Use" definition of the copyright law (Title 17, United Stated Code). In addition US law forbids the reproduction of various documents and financial instruments. Please consult the US Copyright Office for more information.
The public photocopiers in the Hamilton, Sinclair, and Law libraries are intended for personal use only. The copy quality of the photocopiers is not designed or intended to be "of professional quality". When requested, Patrons will be assisted with some basic features on the Xerox, Savin, and Xerox color photocopiers. Patrons are encouraged to use the extra features if they are familiar with them. However the Library does not have sufficient staff to provide support to patrons wishing to use added or special features available on the photocopiers.
Paper and supplies for the Hamilton photocopiers are maintained by Circulation Stacks. They replenish paper and operating supplies as needed. They also make periodic checks of all of the photocopiers to ensure that they are working properly. Please contact Circulation for minor problems (paper jams, out of toner indicators) with any photocopier. However if there is a recurring problem or patrons require immediate assistance because of debit card or bill acceptor problems please contact Coin-OP at x64281 immediately.
Library Faculty and Staff adding value to their department debit card should submit an intra-department requisition form (half-sheet) in duplicate to the Fiscal Officer for approval. Additional value may be encoded, up to a maximum of $50 on each card.
Non-library Faculty and Staff must submit their approved UH Requisition (pink form) in duplicate to the library Fiscal Officer. Pre-encoded cards are available with values of $20, 30, 40, or 50 (maximum) plus a $1 deposit for each card. The total amount should be the value of the card plus the $1 deposit (i.e. to purchase a $20 card, $21 must be paid). Returned cards with balances may be transferred onto new cards (see Hamilton Library Business Office) or credited to the purchasing department via a UH journal voucher. No additional value may be added or encoded to an existing card. Please submit a new UH Requisition form (download electronic version of Requisition form, requires Excel 97 or higher) to the Library for additional cards. Cards will be issued from 8:30 am to 12:30 pm and 1:30 pm to 3:30 pm, Monday through Friday.
Download files, Requires Excel 97 or higher
Electronic format files for
AFP, FMIS Form 2
JV General, FMIS Form 22G, print on yellow paper
JV Payroll, FMIS Form 22P, print on yellow paper
Requisition, print on pink paper
Sole Source, Form 65
Price Reasonableness, Form 95
UH Invoice, Form 24
Library Services Intra-department supply request form, half sheet
Download files, Requires Word 97 or higher
THE FORMS IN THIS SECTION ARE FOR USE BY LIBRARY SERVICES ONLY
Student Listing for Summer 99
Job Order Form updated 10/98
Policies and Procedures for Hiring Student Assistants at Library Services updated 8/98 View it
Promotion non-form fillable, updated 10/98
Step Increase form fillable using Word 97, updated 10/98
Step Increase non-fillable, updated 10/98
All students must meet the requirements and policies set by the Student Employment Office.
This is a summary of the requirements from the SECEO Homepage. Please call x62481 or SECEO if you need further clarification.
Undergraduate students
Must be at least half-time, 6 credits at any UH system campus. If not enrolled in 6 credits at UH Manoa, please verify enrollment with Student Employment Office at the beginning of each semester or summer session.
Graduate students
Must be at least half-time, 4 credits, or 1 credit 800 level, or 1 credit 700 level, with verification from Graduate Division.
Graduate students
Must be enrolled in 6 credits. Outreach College credits may NOT be used to meet this requirement.
May work for first 3 semesters from the time they are first enrolled as an unclassified graduate student.
May not work during any period when there is no official class (including the Winter break, between Spring and Summer Session I, and between Summer Session II and Fall).
Must also be enrolled in at least 1 credits during each Summer Session in which they work.
Do NOT need to be terminated during interim periods but Student Employment must be notified by the student of their intention enroll or have proof of enrollment in classes for periods in which they will work.
Are subject to FICA and Medicare Taxes
Undergraduate students
Must meet eligibility requirements set by SECEO
Must obtain the appropriate work permits from the International Student Services Office
Must obtain work permit from Student Employment.
May not work off campus unless approved by SECEO
Approval to take less than the minimum amount of credits must be approved by SECEO, not International Student Services.
In January 1998 the Internal Revenue Service issued a new procedure regarding student wages and the FICA exemption relating to employment without being enrolled in classes.
Undergraduate and Graduate students
May work during Summer Session I and II and the breaks between Summer Sessions and regular semesters without attending Summer Session classes. However they are subject to the FICA assessment in the period in which they are not enrolled in at least 3 credits (which may include the breaks depending on the circumstances). Students must enroll in the PTS program if they are assessed the 7.5% withholding. Students are eligible to receive a REFUND of their 7.5% withholding after their termination from employment at UH or the State of Hawaii. (See PTS links below for an explanation and instructions for receiving a refund)
Undergraduate students
Are not exempt from the 7.5% FICA withholding unless specifically exempted under SECEO guidelines. They must participate in the PTS program and are eligible to receive a refund after permanent termination of their employment with UH or the State of Hawaii
Graduate students
Are not exempt from the 7.5% FICA withholding (including the regular semesters). Must participate in the PTS program and are eligible to receive a refund after termination of their employment with UH or the State of Hawaii.
Exception to these rules
Students who are on Visa status are not required to contribute to Social Security.
Please check the link below to obtain more information about the PTS program.
View or download files, requires Adobe Acrobat Reader 3.0 or higher (download Adobe Acrobat Reader free)
PTS Program Informational Booklet and Instructions
Enrollment and Beneficiary designation form
PTS Refund form for accounts with less than $3,500
The above link provides a guide created by Student Employment to assist you in classifying the pay rate for your student assistant positions.
It is the policy of the Library to start all newly hired students at the beginning step in each class (A1-1, A2-1, A3-1, A4-1, A5-1, A6-1). Please check the Student pay scale at the link above for the appropriate pay rate for your student assistant.
Student Employment has an established grievance process for student employees. Please read the policy at the link above. Contact the Library Personnel Officer or Student Employment if you require further clarification or assistance.
Download files, Requires Word 97 or higher
Leave batch submission sheet, form-fillable
Download files, Requires Excel 97 or higher
OHR Form 2, form-fillable
OHR form 5, form-fillable
Hamilton Library
Fiscal Department Room 111
2550 The Mall
Honolulu, HI 96822
(808) 956-2481
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