Executive Committee Meeting Notes

Friday, February 8, 2008

8:30 a.m., Ka Lama 102

In attendance: Pat Adams, Herman Andaya, Sharane Gomes, Kim Gray, Ekela Kaniaupio-Crozier, Michele Katsutani,  Katie McMillan, Diane Meyer, Karen Muraoka, Clyde Sakamoto,  Mona Stevenson, Alvin Tagomori, David Tamanaha

Guests: Alice Luther, Milan Moravec, Janet Six

Attachments are available in the Chancellor’s office

Agenda Item	Discussion Notes	Action Items
1. Exercise on purpose of executive committee meeting	Input from executive committee members: ▪   Share the administration’s core missions, goals, and decisions with campus segment representatives. ▪ Share information that we can pass on to colleagues. ▪ To examine, assess, make recommendations of institutional issues. ▪ To inform and review institutional objectives/initiatives as related to UH-Maui CC’s strategic plan. ▪ To communicate what’s going on amongst various areas. ▪ Visioning, goal setting, resource allocation, decisions for campus. ▪ Executive level policy and decision making for institution.  Dissemination of decisions and information to the respective constituents. ▪ To discuss the issues and the initiatives of the campus so that there is an understanding which is shared with the entire campus community which will help to resolve problems and support and strengthen.
2. Enrollment & pop-up survey - Alvin	▪ Enrollment is at 2,801 ▪ Persistence by programs discussed ▪ Pop-up survey results were shared & discussed with counselors	▪ Possible approaches to reach students: scantron, faculty contacts, texting; have one person responsible for follow up ▪ Alvin, Ekela, Alice, Diane, Pat to get together to organize efforts for student retention & report back with recommendations
3. Text messaging possibilities - Katie	▪ Katie reported on system text messaging possibilities
4. Marketing report - Katie	▪ Oceanic Time Warner projects ongoing for system marketing ▪ Being considered: prizes; window decals ▪ System online clipping service available ▪ Alvin presented updates on marketing strategies	▪ Alvin to push request for Banner enrollment management feature & online application ▪ Database of recruitment results to be shared and discussed at future meetings
5. Spring 08 revenue	▪ David reported currently = $1.79 million	▪
6. UH Strategic Planning Process	▪ Michele provided updates on process; aim is to finalize by mid-March ▪ Clyde provided updates on legislative possibilities; little support expected for new positions unless funded by campuses with reallocation of existing funds ▪ Priorities include repair; renovation; replacement (equipment) requests ▪ Tuition & outside resource sustainability still needed ▪ Performance-based budgeting talks are ongoing ▪ Discussion of UH exemption from procurement process ongoing	▪ Campus budget prioritizing efforts are ongoing
7. Proposal to change TOEFL Score	▪ Alice Luther presented findings, progress, challenges that led to recommendation to raise the TOEFL score requirement from 450 to 480.  Recommendation presented to Academic Senate last year.	▪ Will be presented via appropriate process
8. Two- and four-year Program Development Status	▪ Clyde presented updates on sustainable sciences; information technology; gerontology ▪ Diane & Pat are working to identify lead faculty and possible resources and support for baccalaureate programs, including Applied Engineering; Natural and Cultural Resource Management	▪ Programs will be presented via appropriate academic process
9. College-wide Meetings	▪ College-wide meetings tentatively scheduled for Feb. 19, 26, & 29 at 1:30-3:00 p.m. for status updates & to invite input	▪
10. Transfer student project	▪ Karen shared updates on progress	▪ Brad to discuss challenges with Clyde
11. Deficit tracking	▪ Progress being made. Overall in the “black”	▪
12. Student Life Center	▪ Moving slowly into facility ▪ Holding off on wellness center	▪ Alvin, David, and Suzette to coordinate blessing
13. Palauea	▪ Herman provided updates. Driveway, sewage connection, & preservation plan are issues of concern ▪ Progress is encouraged but other viable options are being considered (51C3 & Maui Coastal Land Trust)	▪ Herman & Janet continue to pursue
14. Alumni Association Meeting	▪ Janet inviting all UH/MCC alumni to 9 a.m. meeting in Pa`ina on Feb. 15	▪
15. Homework for executive committee members	▪	▪ Members were asked to indicate at the next meeting what they feel the executive committee priorities should be