Executive Committee Meeting Notes

Monday, November 26, 2007

8:30 a.m., Ka Lama 102

In attendance: Pat Adams, Lori Govaars, Michele Katsutani, Katie McMillan, Diane Meyer, Suzette Robinson, Clyde Sakamoto,  Alvin Tagomori, David Tamanaha, Marilyn Umetsu

Attachments

Agenda Item	Discussion Notes	Action Items
1. Data Dialogue : Persistence Benchmark	▪ Discussed findings ▪ Possible drop from fall to fall due to higher cost of summer tuition	▪ Alvin to obtain info from Cathy Bio on financial aid implications if MCC were to go on tri-semester ▪ Obtain information on Seattle CC system colleges that are on the quarter system
2. IPEDS (Integrated Postsecondary Education Data System)	▪ Published report results were shared, reviewed, and discussed ▪ System office (IRO) provides data for community colleges	▪
3. Meeting timeframe & participation preparation	▪ Will strive to keep an 8:30-10:00 a.m. timeframe for all meetings ▪ To be informational in context, but participation & comments encouraged	▪ Members should come prepared to provide informational updates
4. Turning Point System	▪ Will continue to use Turning Point for feedback and evaluation of Chancellor’s Executive Committee meetings ▪ Three systems were purchased for Kahului campus, 1 for ECET & 2 floaters.	▪
5. Marketing update - Katie	▪ Katie provided updates on college fairs ▪ High interest received from Hilo; daytime hours best for attendance ▪ New housing was popular draw ▪ Counseling & Student Services compiling list of contacts for followup by counselors by interest areas	▪ Need two people to handle college fair groups during heavy daytime hours ▪ Katie to provide the recruitment schedule w/updated results
6. Spring enrollments - Alvin	▪ 454 spring applications received ▪ 1477 registered (continuing & new) ▪ 162 enrolled (paid)	▪ Kris Shibano still fine-tuning program to generate more accurate counts
7. Retention - Pat	▪ 32 faculty so far reported on students’ intentions ▪ 88% expected to complete course ▪ 89% expected to return next semester ▪ Faculty will also email students offering support for completion ▪ Reasons for not completing their classes reported by students taking Eric Engh’s survey included financial; family challenges; not being prepared ▪ Discussed how to address the preparedness issue; marketing, counseling, high school visitations ▪ Career counseling computer kiosks just received in student services	▪ Faculty still reporting information about the number of  students who will successfully complete classes and who will return in spring 2008; following up with students to offer support ▪ Following up on courses with high enrollments & low completion rates ▪ Alvin to ask S. Kameda about feedback from students on effectiveness of email contacts ▪ Suzette to check if TLC services increased ▪ Katie & Alvin to look at how to better prepare students for college ▪ Advertise & market the availability of the career counseling computer kiosks
8. Kulana’ao	▪ Housing marketing meeting 11/27/07 ▪ New housing to be featured at upcoming  national college fairs ▪ Discussion on local high school recruiting; who should visit schools and how often. ▪ Michele noted the increasing demand on counselors & the need for one “go to” person to coordinate activities	▪ Clyde & Alvin will provide update for next meeting
9. WASC - Clyde	▪ WASC prepared to support the college in whichever way we decide to proceed-- with junior or senior memberships ▪ President wants to know how we are identifying new programs ▪ Maui CC researching options; questions are invited	▪ Michele organizing College Baccalaureate Development Committee to review criteria ▪ Clyde invited to January faculty senate meeting to present WASC information
10. Budget updates - David	▪ Chancellors to present stocktaking reports in March 2008 ▪ 8-year budget plan to be updated ▪ Biennium budget preparation: need general idea by end of February 2008 ▪ Currently $17,000 short of fall tuition target ▪ Reminder: $15,000 is set aside for APT increases (G-funded only).  This does not cover externally funded APT positions.	▪
11. Construction updates - David	▪ Student Center expected to be completed 12/17/07 ▪ Roofing on building maintenance shop to begin in February 2008 ▪ Automotive technology roofing scheduled for summer completion ▪ Work on library & science buildings to begin in May 2008	▪ Suzette & Alvin to plan blessing for Biotech lab and student center building
12. Spring 2008 convocation	▪ Convocation scheduled for 8:30-11:30 a.m. January 7, 2008; continental breakfast to be served ▪ Ramsey Taum, UH Director of External Relations/Community Partnerships will do a presentation of information from the Maui Energy Expo	▪ Suzette to identify someone to do the pule & to ask the Hawaiian Seranaders to perform again
13. Announcements	▪ Herman Andaya, Special Assistant to the Chancellor starts 11/27/07; temporarily sharing office space w/Clyde	▪