Friday, September 19, 2003
PRESENT: Kate Acks, Pat Adams, Eric Arquero, Scott Broadbent,
Kathryn Fletcher, Sharane Gomes for Vaughn Baker, Robyn Klein, Bev Lashley,
Paul Levinson, Marge Kelm, Diane Meyer, Karen Muraoka/Liane Pena-Araki,
Wallette Pellegrino, Jeannie Pezzoli, Suzette Robinson, Clyde Sakamoto, Alvin
Tagomori, David Tamanaha
EXCUSED: Marvin Tengan, flo
wiger
GUESTS: Dan Kruse
(Strategic Plan)
Elena
Alexander, Katie Barry (Student Activities)
DIALOGUE #1:
The
Western Association of Schools and Colleges has reduced its ten standards for
accreditation to four new standards.
They will be reviewing the quality and focus of dialogue in campus
meetings. Dialogues may be focused on
many and different issues but all of them should support student learning
outcomes and connect with our data analyses and resource allocations.
The
committee discussed the dialogue concept and definition introduced by the
Western Association of Schools and Colleges.
1. Broadbased representation
·
Insure that there is
broad-based representation at the table or represented in different forums.
·
Include and design
meeting opportunities for people to feel comfortable enough to express whatever
viewpoint and perspective they may have.
·
Assure comprehensive dialoguing
and in multiple settings, i.e. units, division, community.
·
Possibly identify a
UPW (Unit 1) and an Academic Support representative to the Admin/Executive
Committee.
·
Representatives
should be regularly soliciting their respective groups for input to the
Admin/Executive Committee.
·
Clerical staff could
form a clerical council. A
representative from the council could attend the Academic Senate and Executive
meetings to voice clerical staff concerns.
·
Clerical and APT
staff meetings with the Chancellor will continue.
2. Evidence/documentation
·
Must have some
mechanism to show evidence that discussions, dialogue, decisions, etc. have
occurred as a result of data, participation, and resource allocations.
·
Must record key
discussion points and move from the conceptual to the actual implementation of
campus directions, e.g., strategic plan.
·
Assess the need for
an overall information strategy to identify, store, gather, disseminate,
analyze, etc.
. Gather all
information together into one web site.
. . Assemble
all information in a logical fashion.
·
Examine the value of
a facilitator to assist with meetings.
·
Provide evidence that
we are not simply meeting but that we are achieving our mission and our
priorities.
3.
Continuous (just in time) focused, multiple settings
·
Discussions should
have a purpose/focus, not just a response to an immediate problem.
·
Dialogue should be
ongoing.
4.
Focused on Strategic Plan (keep system in mind)
·
Discussions should
address the mission, goals, objectives, and priorities of our Strategic Plan
·
Need to dialogue with
system as MCC will be held accountable for system decisions.
5.
Building the collective intelligence
·
Expanding and sharing
the collective discussion of the group will occur through dialogues.
·
This process will
address communication issues including interaction among units, programs,
outreach centers and campus, etc..
6.
Provide evidence dialogue took place (web, email, unit
notes, meetings with clerical staff); attendance, one topic, facilitator
·
Requires agenda,
notes, and list of participants for all discussions. All notes/minutes should be available via email and put on the
web.
. Emphasize to campus that this is how we
will be communicating
. Show evidence that we made information
“available” to everyone; folks are responsible for retrieving information via
email or the web.
7.
(Data) Information
availability (accessibility) – structure for dissemination
(examine
campus website)
·
Suggest
hiring a web master. Computing Center,
Institutional Support, and RDP are already looking at the possibility of
bringing a web master on board.
·
Examine
helpfulness of setting up a web page to open automatically and to have web site
address for relevant info and data included in email sent.
·
Banner will have
email, calendar, job placement and other features for students. With the email feature, faculty can send
email to classes so students can be informed.
WebCT will be added in the Spring.
1.
Criteria for cutting
classes, adding classes
·
Pat distributed
copies of the criteria and asked members to let her know if there were any
additions.
·
Eric was asked to
have student government look at the criteria and return with responses at the
next Admin/Executive Committee meeting.
2.
Overall budget
revisions
The Governor has lifted the
budget restrictions. David Tamanaha
distributed information on the current budget reflecting restored funds,
special funds cash balances, and a history of general funds and tuition and fees
expenditures for FY2000 to FY 2004. UH
Foundation Program Accounts information was also distributed.
·
Need
to systematically look at special funds cash balances as many are in deficit.
·
With
the restriction lifted, we will have a projected carry-over balance of
$292,266. $110,000 will be kept in
reserve for emergencies and/or to pre-purchase supplies for the next fiscal
year.
·
Budget
information should be put on website for all to see. Actual figures, versus current figures should be explained.
·
It
was requested that we research how we may be able to have tuition and fees
funds returned to the unit that generates the income through offering a high
demand class.
3.
Immediate
proposals for spring budget.
·
With the restriction
lifted, we may allocate approximately $170,000, beginning with spring
scheduling.
·
Assess the
implications of 5 to 4 collective
bargaining class adjustments.
·
Restore positions, i.e. full-time, student help (attach #’s, amounts,
where student help will be assigned), faculty, staff.
·
Warm bodies
considered for reduction because of budget restrictions should be reinstated.
4.
Upgrade
clerical positions (attach #’s, amounts)
5.
Academic
Support and instructional supplies
·
Supplies and
infrastructure
·
Upgrading
rooms, that require newer machines and software
Clyde has asked Jeannie
to prepare data for the next Admin/Executive Committee meeting: all relevant data for Spring ’02 and ’03
semesters and campus decision making. Program Health Indicators and data on majors
distributed.
Recommended that the campus should be informed of
the proposed overall decision making process
It should be emphasized that this process should start now in order to
prepare for the ’96 accreditation visit.
A
special admin/exec meeting to continue this discussion is scheduled for Monday,
September 29, 2003, 8:30 a.m. in Ka Lama 102.
STUDENT ACTIVITIES FEES
Elena Alexander, Student Activities Coordinator;
Eric Arquero, Student Government Chairperson; and Katie Barry, Student Government
Vice-Chairperson, presented a proposal to increase student fees to a flat rate
of $10. The increase will be comparable
to the other community college campuses.
The committee agreed that an increase is necessary to support the
activities that Student Government has been sponsoring. They asked Katie to look at alternative ways
to raise the fee, i.e. per credit fee with a cap rather than a flat fee. Katie was also asked to include a listing of
activities that the additional funds would support.
·
Catalog/Schedule of
Classes
The
committee agreed to have 3,000 copies printed for $10,500 versus 2,000 copies
for $9,000.
·
The committee agreed
to have 12,000, 40-page copies printed and to keep all information in. Pat will double check on the $7,472. 63,000 copies of another campus publication
were printed for $16,662.
·
Committee members were reminded that the
upper campus parking lot (in front of the Science building and hales) will be
closed on October 2 for the County Fair parade.
·
Marge Kelm noted that Dan Kruse was invited
to attend the Executive Committee meeting because he plays a crucial role in
the strategic planning process. Dan
will be invited back to help guide the committee’s conversations.
·
The Centennial Campaign proposals for
foundation funds may need to be revisited.
Committee members
were asked to complete an evaluation on the meeting process.