EXECUTIVE COMMITTEE MEETING MINUTES

Friday, December 5, 2003

8: 30 a.m., Ka Lama 102

PRESENT: Kate Acks, Pat Adams, Vaughn Baker, Scott Broadbent, Kathryn Fletcher, Marge Kelm, Robyn Klein, Bev Lashley, Paul Levinson, Diane Meyer, Karen Muraoka, Wallette Pellegrino, Suzette Robinson, Clyde Sakamoto, Alvin Tagomori, David Tamanaha, flo wiger

EXCUSED: Jeannie Pezzoli, Kiope Raymond, Marvin Tengan

ABSENT: Eric Arquero, Steve George

“5 to 4” Funding Status

· Mike U. is estimating what resources and methodology might be. His office will calculate qualified faculty based on the information they have on campuses. Campuses with underloaded faculty will be in better shape. He will be presenting proposal. We should know by the next meeting.

• David will let Mike know that we have scheduled 38-39 classes (approximately 120 to 130 thousand dollars worth of classes).

Classroom Exchange: CO2 for Ka Lama 202

• Nursing department needs a lab. They will be moving into CO2. CO2 has been recently cleaned.

• Diane Meyer asked to be included in discussions on Ka Lama 202.

Alternate Energy Developments: MECO, HI Pac Wind, Renewable Hawaii

• Copies of the MECO agreement will be on the web. We will be transferring our power infrastructure to MECO in exchange for about $1 million in equipment upgrades and replacement of our system. They will also be installing a Combined Heat and Power System that uses heat to produce ice at night to cool water during the day and reduce our peak consumption rates. In turn, we will serve as a Beta site for testing of alternative energy prototypes. MECO will contribute to training for our Sustainable Technology program and our graduates will serve as technicians for new alternate energy technologies.

• Hi Pac Wind

An application has been submitted to HEI to have Renewal Hawaii Inc. fund and MCC project to explore wind alternative energy. A copy of the application was circulated. We have until April to decide whether we want to move forward based on campus and community feedback. David Koyle from Hi Pac Wind will be at the next Academic Senate meeting to explain the proposal.

Culinary Commercial Enterprise Revolving Fund Status

• The Commercial Enterprise group is working out some of the concerns. i.e., personnel issues, limiting University/college’s exposure.

ABIT Progress

• A Teleconference was held with Jr. Commission Substantive Committee. They noted that our report was “impressive.” They commented on three areas: budget, quality, and impact of baccalaureate degree on campus (culture). We will know status of our application by mid-January. An application to address Eligibility Requirements will then be forwarded to the WASC Sr. Commission.

OHA Support

• OHA trustees agreed to add $500,000 to the Liko A`e program based on the web, nationally-available, Hawaiian Civic Club supported and overall procedures led by project director Lui Hokoana.

• It was suggested that Lui Hokoana send out a campus wide announcement on funds being received as well as specific information on the Liko A`e program. It was also suggested that information on the program be included in the school newspaper.

Additional $400k for Baccalaureate and Community College Infrastructure Development

• One million dollars has been received for Baccalaureate and community college infrastructure for sustainable initiatives. Another $400,000 will be available this year and another $400,000 next year.

Vice Chancellor, Dean, Directors’ Reports

Instruction

• The community colleges will be receiving $64,950 in Educational Improvement Funds. There will be an additional $30,000 for course redesign.

• Marge and flo are developing criteria to publicize an application process for the campus.

• flo and unit chairs will be proposing conversions of tenure leading positions with sources of funding. Agenda item for next meeting.

• Shared Governance Retreat is scheduled for January 30. The focus will be Student Learning Outcomes and the Strategic Plan.

• Wo Day proposed to be the same day as the Excellence in Education. Wo Champions will be doing something on each campus. Suzette will check with Debbie Winkler on what is being planned.

• Strategic Plan committee teams are doing very well. Twelve committees have already met. Suzette will follow up with team leaders.

Student Services

• Alvin will check if he can send out enrollment figures to Executive Committee.

• Peter Englert expressed his concerns on banner in a memo to the Council of Chancellors. He is questioning the system reorganization and UH Manoa’s representation on the Council of Chancellors. Alvin will share letter with committee members.

Banner will be on the agenda for our next meeting. Paula Purdy and her group are developing a proposal to bring before the committee.

• The Office of Civil Rights audit report of facilities has been submitted. There has been significant progress made in all areas cited.

University Center

• The University of Hawaii, Hilo is receiving $100,000 for a BSN on-line program to begin next Fall.

Administrative Services

• Received word from Karla Jones that the University does not have funds to cover Debbie Nakama’s assignment with Karla Jones’ office. Debbie has stopped working on the assignment. Concerns are the $36,000 already expended and the $7,000 allocated for student help. flo will meet with Kathryn Fletcher and Debbie Nakama to discuss.

Office of Continuing Education and Training

• The new brochure is done. The brochure has been streamlined, costing us less to produce.

• Still working on Lahaina site.

Other Items

• It was requested that a campus meeting with our new Maui Regent be scheduled. Clyde will make a request through the Board office.

• Next Diffusing Difficult Situations meeting is scheduled for December 19 following the Executive Committee meeting.

Next Meeting

Our next Executive Committee meeting is scheduled for Friday, December 19, 2003, 8:30 a.m. in Ka Lama 102. Agenda items will include position conversion, banner, contract renewals.

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